Enrollment and re-enrollment processes are essential to the management of educational institutions, as they represent the attraction and retention of students. These processes are often complicated and bureaucratic, involving manual and in-person procedures. This can lead to inconveniences such as queues, delays, and errors in student records.
To streamline the student enrollment process, it is important to consider implementing technological solutions. Through technology, it’s possible to automate tasks, provide a simplified experience for everyone involved, and manage administrative processes for greater accuracy and data security.
In this article, you'll learn how to streamline the enrollment and re-enrollment process and understand the benefits of digitizing manual processes. We'll also show you how biometric authentication can help keep education systems secure.
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Why simplify the enrollment and re-enrollment process?
Traditionally, enrollment and re-enrollment are done in person. For the student, this means collecting various documents and traveling to the enrollment location. For educational institutions, these processes require the commitment of staff, time, and materials such as paper, pens, and stamps. All this transportation, combined with the high demand for enrollment and re-enrollment, leads to dropouts, complaints, and dissatisfaction.
The quality of a service is perceived in different ways by different customers. In this case, the enrollment experience has a direct influence on the institution's reputation. Through the automation of processes, enrollment, and re-enrollment can be done remotely from a computer or smartphone.
So how can technology help?
How does technology simplify administrative processes?
The use of technology as a strategy for innovation and efficiency can bring several benefits to educational institutions. With the advent of Education 5.0, digital advances in education have become even more important as they are used to enrich the experience and well-being of students. But that's not all. Digital transformation extends beyond the classroom.
In the enrollment and re-enrollment process, technological solutions can increase student retention and simplify the educational experience, as well as be a great ally in administrative management. Read more:
- Enhance the student experience: online systems and automated platforms can be used to track enrollment progress and provide personalized support to improve the student and prospective student experience.
- Automate internal processes: systems can automate tasks such as collecting and verifying documents, processing payments, and updating information in real-time.
- Reduce human error: automated systems minimize the possibility of errors when entering data and verifying information on the platform.
- Manage administrative information: technology makes it easier to monitor internal processes. Integrated systems provide a centralized view of information such as academic records and payment history.
Institutions must pay attention to enrollment and re-enrollment strategies to remain competitive and optimize the institution's operational efficiency.
Ease and security in the enrollment and re-enrollment processes
We have already seen that digitizing enrollment and re-enrollment processes directly contributes to reducing the bureaucracy of internal processes. However, there is one key factor that must be considered: the security of the system.
The existence of a system where students can access and update personal information and manage their enrollment creates the risk of identity theft and unauthorized access to information. With that in mind, the use of biometric authentication reduces the possibility of fraud and guarantees the protection of student data.
5 advantages of implementing digital processes
Implementing digital enrollment and re-enrollment processes offers a number of benefits, especially when combined with biometric solutions. Among the most important are:
- Reduce errors: process automation minimizes human intervention and reduces the possibility of data processing errors.
- Data security: using biometric authentication to detect facial fraud ensures the security of the educational institution's data.
- Accessibility: facial biometrics can be captured using smartphones and webcams. This makes the authentication process simple and accessible.
- Ease of access: the security provided by biometric authentication eliminates the need to create and remember passwords.
- Convenience: digitizing internal processes with biometrics allows remote enrollment and re-enrollment without the risk of fraud.
A cloud-based anti-fraud service is the ideal solution for managing internal information and automating digital surveillance. BioPass ID, for example, simplifies administrative processes and increases the security of data stored in the institution's system without the need to invest in physical space. Learn more below.
Get to know BioPass ID
BioPass ID provides a set of solutions to enable an easy and efficient biometric implementation in any educational institution's system, without the need for technical knowledge of biometrics. The tool can be applied to any system, regardless of the platform and device used. Check out some features available:
Face SDK
The Face SDK collects the student's facial biometrics with face detection and automatic image capture. The technology also has support for mobile, web and desktop platforms.
Fingerprint SDK
The Fingerprint SDK makes it possible to capture a user's biometrics without the need for a fingerprint sensor. Using the phone's camera, the feature automatically detects and captures fingerprint images.
BioPass ID also offers several packages for quick and easy biometric operations. Here are a few:
Multibiometrics
Multibiometrics is a REST API for implementing face and fingerprint biometric operations. The package provides the functionality to enroll, update, remove, and compare biometrics without the need for database management on the client side. It also detects fraud in facial biometrics using Liveness Detection technology. In addition, the package is compatible with any system or device as long as it has Internet access.
Quality
The Quality package provides operations that guarantee the quality of biometric capture. Combined with Multibiometrics, it increases the performance of the biometric authentication process.
Simplify enrollment and re-enrollment processes with BioPass ID
In this article, we've seen how enrollment and re-enrollment processes can affect the experience of current and prospective students, as well as the administrative efficiency of educational institutions. We have also shown the role of biometric authentication in the security and integrity of educational systems. Lastly, we presented how BioPass ID can help educational institutions keep their internal systems secure.
BioPass ID solutions include the entire authentication process, from biometric capture to individual verification. For facial biometric capture, BioPass ID offers the Face SDK. For biometric analysis and comparison, the Multibiometrics package provides all the necessary operations, including database management.
Want to learn more? Contact an expert for a demonstration.
